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If your team is spread across offices in San Francisco, San Jose, and the East Bay, getting everyone to a studio for headshots is a hard sell. People lose half a day, the photos still look different from person to person, and the project drags on for weeks. That is why we bring headshot days to you. We set up at your office, photograph your team in one visit, and deliver a consistent set of portraits you can use everywhere.
How an on-site headshot day works
We arrive with a backdrop and lighting, and we set up in a conference room, a lobby, or any quiet space with enough room for a small station. Once we are ready, each person takes about 10 minutes in front of the camera. That includes a few poses, a quick check of the images, and time to relax into a natural expression. No one needs to prepare a speech or know how to pose. We guide each person through it.
A schedule helps the day run well. We usually work through a list in order, with short breaks built in for meetings that run long. If someone is out sick or stuck on a call, we can move them to a later slot. For a team of 10, the photography itself takes under two hours, plus setup and packing up. Larger teams take longer, but the pace stays the same: steady, calm, and unrushed for each person.
Where we travel in the Bay Area
We cover the Bay Area for on-site headshot days, including San Francisco, San Jose, Palo Alto, Concord, and Milpitas, as well as the East Bay, the Peninsula, Silicon Valley, Marin, Napa, and Sonoma. Travel is included in the Bay Area rate, so you do not need to add a separate travel line to your budget. If your team works in more than one office, tell us early. We can talk through whether one central day works best, or whether a second day makes more sense.
We have photographed teams in tech offices, law firms, clinics, schools, and startups. The backdrop keeps the look consistent no matter where we set up, which matters when your website shows 10, 25, or 50 people side by side. A visitor should see one team, not a collection of photos taken in different places, in different light, over different years.
Price and what each person receives
Bay Area team headshots are $199 per person, with a 10 person minimum, so a day for 10 people starts at $1,990. Each person receives 2 retouched images. That gives most people one photo for the company website and one for LinkedIn, a bio, or a conference program. We also include a group photo of your team while we are on site, which is useful for an About page, a careers page, or a press release.
For teams of 25 or more, we offer volume pricing. The exact rate depends on your headcount and location, so send us your numbers and we will put together a clear quote. There are no surprise add-ons for travel within the Bay Area, and no extra charge for the group photo when it is part of the headshot day.
What happens after the shoot
After the session, each person gets access to an online gallery to choose their favorites. We then retouch the selected images with a light, natural touch. We clean up skin, handle stray hairs, and balance color and light, but we do not change how someone looks. The result should look like the person you work with every day, on a good day, in good light.
We also think about cropping. A headshot that works on a wide team page may need a tighter crop for LinkedIn or a speaker bio. If you tell us where the photos will be used most, we will keep that in mind when we shoot and retouch, so you are not left cropping a wide photo down to a small square later.
How to prepare your team
A short note to your team goes a long way. Ask people to wear solid colors if possible, and to avoid busy patterns or very bright white shirts under a dark jacket, which can distract from the face. Remind them that the session is short, and that they will be able to choose their own favorites afterward. That last point matters. People relax when they know they are not stuck with a single frame they did not pick.
It also helps to have one point person on your side. That person can share the schedule, keep the flow moving, and let us know if anyone needs to swap slots. We handle the photography, the lighting, and the setup. Your point person handles the people side, and together the day usually runs ahead of schedule.
If you are planning headshots for a Bay Area team, start with a headcount and a date range. We will confirm availability, talk through space and timing, and give you a straightforward price based on $199 per person. You can see the service and get in touch through our Bay Area headshots page. We would be glad to bring the studio to your office.
